Vestrics

SAP Business One Connector

SAP Business One Conector, allows you to connect your ecommerce webshop or CRM application with back-office ERP system which runs on SAP Business One.

This connector enables e-businesses to process web-sales-channel’s information like customer data, orders, etc. through SAP Business One ERP system in almost real-time through a secure data exchange process. It also feeds order processing and inventory updates from SAP Business One ERP system to your ecommerce applications which in turn, sends real-time updates to your customers.

Thus, Business One Conector acts as a bridge between two systems, channeling bi-directional sync and works in a fully automatic manner, saving manpower, data redundancy, human error and improves your overall productivity.

How Connector Works?

Magento/SAP /Third party Connector Features

Generic Sync Features

Customer, Order, Item, Payment and Shipping – Integration between your SAP Business One and ecommerce Shopping Cart.
Real-time stock update from SAP Business One to maintain exact inventory level in ecommerce.
Fully automated synchronization at defined time intervals. Manual triggers are also available.
Apart from the real time sync, schedulers will be running frequently to sync the data between SAP and Magento for the failed transactions/connections
Exact value mapping of tax and shipping charges, ensuring proper order total value in both the platforms (ecommerce and SAP Business One).
Version compatibility with SAP Business One 8.8, 8.81, 8.82 and 9.0. We support multiple company databases of SAP Business One and ensure support for future business expansion.

Magento Community and SAP Business One Connection Features?

All the default features mentioned under Generic Features will be available for Magento Community connection.

Support for multiple websites : B1 Connector has the full capability to connect multiple websites with SAP Business One.

Website wise pricing : The ability to attach SAP Business One pricelists with Magento websites allows an item to have different prices in different websites based on the SAP Business One pricelist.

Customer group specific pricing : Multiple customer groups defined in Magento can be associated with its corresponding SAP Business One price lists.

Multilingual and multicurrency Support : B1 Connector is fully able to cater product descriptions in multiple languages and perform an automatic currency conversion in between the sync process.

Sales Order approval process : Business One Conector can download web orders as ‘draft sales order’ in SAP Business One for verification and help back office employees to approve it to as ‘sales order’ in SAP Business One.

Guest Customers : With Business One Conector, guest customer’s details can be recorded in SAP Business One B.P master data with a different B.P Code for easy tracking of the guest customers from their ERP system and plan further marketing activities for repeat sales.

Support for complex product types : Business One Conector fully supports simple, configurable, bundled, grouped and virtual product types in sync process.

Payment and transaction management : Business One Conector will sync back payment method from Magento to SAP Business One in sales. In case of online payment, online transaction ID (if returned from the payment gateway to Magento), will sync back to SAP Business One.

Incoming payment : Incoming payment document are often associated with the invoice in SAP SAP Business One. With Business One Conector, against successful web transactions in Magento, incoming payment will be generated in SAP Business One.

Discount coupon & gift certificate discounts : Business One Conector fully supports synchronization of these discounts to SAP Business One sales order and maintains same order value both in Magento and ERP systems.

Sync Orders as per chosen web order status : With Business One Conector, business owners can choose which web orders will sync back to SAP B1 through a dynamic mapping screen.

Multiple warehouse management : All warehouse management process are supported in Business One Conector between SAP Business One and Magento. Now sales orders can be fulfilled with more effective planning and stock management becomes flexible.

Magento B2B and SAP Business One Connection Features

All the default features mentioned under Generic Features will be available for Magento B2B.

B.P Contact Person as Magento User : Each SAP Business One B.P contact person will be treated as an eCommerce user, orders placed by contact person in the web will sync back to SAP B1 and placed against the B.P organization.
Order and invoice history : Showing sales order, invoice and delivery history to each contact person of an organization through Magento eCommerce website.
Volume and period discounts : SAP Business One quantity level and period discounts will be mapped with Magento special and tier pricing, offering quantity level and special periodic discounted price in Magento powered through SAP Business One.
Partial shipments and invoice : Partial deliveries and invoices recorded in SAP Business One will be synced to Magento as partial shipments and partial web invoices.
User level and order approval : Multiple level of users can be created in Magento organization wise, pricing of products, orders, and invoices can be made as hidden from general users while it will be shown to financial ,managers of an organization. A web order approval mechanism logic can be defined where an order can pass through one or multiple approves before syncing to SAP Business One for further processing.
Credit limit/store credits : Store credits can be used as a payment method in Magento eCommerce and all contact person of an organization can use that store credit when placing an order. Store credits will be connected to B.P credit limit of SAP Business One.
Purchase orders : Contact person can attach purchase order copy while checkout and purchase order can be used as a payment method in Magento.
Sales employee module : SAP B1 sales employees will have a special access in Magento eCommerce, they can create/manage customer accounts and also can place sales orders on behalf of customers/customer contact.
Customer specific product catalog : – As Business One Conector B2B connector follows organization and contact person specific structure in Magento, so each organization can have specific product catalog in Magento. So in this way some product catalog/category can be generic, while some others will be specific.

Magento B2B and SAP Business One Connection Features

All the features mentioned under Generic Features and Features for Magento Community will be available in Magento Enterprise Connection.

Customer segmentation, targeted promotions & merchandising : B1 Connector helps ERP users to uniquely identify Magento Enterprise eCommerce customers :
• Allows sync of registered as well as guest customer details (if placed an Order in Magento).
• Distinguish through customer group – reseller, distributor, not logged in etc.
• Specific weekly & monthly report in SAP Business One showing guest customer details.
Dynamic rule based product relations : SAP B1 Users will be able to set upsell, cross sell and related products all from SAP Business One and every detail will be quickly synced to Magento Enterprise..
Persistent shopping & automated email marketing reminder : Customer wishlists of Magento eCommerce will be synced back to SAP Business One and details will be available against each business partner.
• Weekly/monthly report on customer wishlist in SAP Business One.
• Send email reminder to each customer from SAP Business One mentioning they have items pending for purchase in wishlist.
Gifting Options : Gift cards will be represented as non inventory items in SAP Business One. Gift cards can be participated in online sales and web order will be downloaded to SAP Business One. Gift cards redeem at checkout in different order, will also be reflected in SAP Business One Sales order.
Store credits : Magento Enterprise store credits will be managed as business partner credit limit in SAP Business One. Store credit can be used as a payment option until the order total is less than available credit. Each Order placed through store credit in Magento will update B.P credit limit in SAP Business One.
Return management authorization (RMA) : Each business has its own sales return policy. But as a default feature of Magento sales return will generate credit note in Magento, this credit note will sync back to SAP Business One and create A/R Credit Memo as well as Cancels the already placed Sales Order in SAP Business One.
Scheduled import/export functionality : Bulk product price updates and stock updates which often happen in SAP Business One ERP system, can be scheduled to be updated in a particular time for the day, for an example stock update can be set to happen 1 AM each day at the time of non business hours.